We're here to serve you, our member.
Our Member Service Representatives are available to help you with your personal or business banking needs Monday through Friday, 8:30 a.m. - 4:00 p.m.
Or visit a shared branch — there's at least one in every state!
Lafayette Federal Credit Union
2701 Tower Oaks Boulevard
Rockville, MD 20852
You can also send correspondence to any of our branch locations.
Since our founding in 1935, we have sought to provide our members with a safe and convenient place to save, and to offer loans at rates and terms more favorable than those of other financial institutions. We also work hard to provide top-notch customer service.
Throughout the years, the kinds of financial services that we offer have changed to keep pace with the changing financial needs of our growing and diverse membership. If you're interested in a financial service that we don't currently offer, please let us know. Listening to member needs, and responding accordingly, has made us the trusted financial institution that we are today.
Our mission is to promote thrift among members by affording them the opportunity to accumulate their savings and to create for them a source of credit for provident and productive purposes. We will continue to strive to deliver cost effective financial services to the members consistent with the primary mission statement above. We will promote the goal of improving members’ financial well being by educating them to the concepts of self-help cooperative principles.
Mr. B. John Farmakides is the President/CEO of Lafayette Federal Credit Union. Mr. Farmakides has been an active member of the Lafayette Federal community since 1994. He joined the Supervisory Committee in 1998, and later served as its Chairman. In 2006, he was elected to the Board of Directors and was subsequently nominated to and assumed the position of Treasurer. Mr. Farmakides was named President and CEO in 2007. Prior to that, he worked in investment banking, commercial real estate, and the Federal government.
Currently, Mr. Farmakides holds positions on many professional boards and committees, including: Vice-Chairman of Potomac Business Services LLC; Director of Preferred Business Xchange, LLC; and serves on the Regulatory Committee of the National Association of Federal Credit Unions.
Mr. Farmakides, a licensed attorney, received his B.B.A and M.B.A. degrees from James Madison University, and a J.D. law degree from the American University.
Mr. Farmakides is assisted by the Senior Management team at Lafayette Federal Credit Union which is comprised of:
Our Board of Directors, which are elected by the membership, are responsible for providing strategic direction and general oversight to credit union management and establishes new programs to better meet the membership's financial needs.
The Board is also responsible for appointing the Supervisory Committee. The committee assures our adherence to governmental regulations and Board policies and serves as a sounding board for our members, investigating complaints and other member concerns. The Supervisory Committee also audits our financial records and works closely with our accountants to conduct the annual audit of the credit union.
ARTICLE I. NAME - PURPOSE
Section 1. The name of this credit union is as stated in section 1 of the charter (approved organization certificate) of this credit union.
Section 2. The purpose of this credit union is to promote thrift among its members by affording them an opportunity to accumulate their savings, and to create for them a source of credit for provident or productive purposes.
ARTICLE II. QUALIFICATIONS FOR MEMBERSHIP
Section 1. The field of membership of this credit union is limited to that stated in section 5 of its charter.
Section 2. Applications for membership from persons eligible for membership under section
5 of the charter must be signed by the applicant on forms approved by the board. The applicant is admitted to membership after approval of an application by a majority of the directors, a majority of the members of a duly authorized executive committee, or by a membership officer, and after subscription to at least one share of this credit union and the payment of the initial installment, and the payment of a uniform entrance fee if required by the board. If a person whose membership application is denied makes a written request, the credit union must explain the reasons for the denial in writing.
Section 3. A member who withdraws all shareholdings or fails to comply with the time requirements for restoring his or her account balance to par value in Article III, Section 3, ceases to be a member. By resolution, the board may require persons readmitted to membership to pay another entrance fee.
Section 4. Once a member becomes a member that person may remain a member until the person or organization chooses to withdraw or is expelled in accordance with the Act and Article
XIV of these bylaws. A member who is disruptive to credit union operations may be subject to
limitations on services and access to credit union facilities.
ARTICLE III. SHARES OF MEMBERS
Section 1. The par value of each share will be $50.00. Subscriptions to shares are payable at the time of subscription, or in installments of at least $8.00 per month.
Section 2. The board may establish, by resolution, the maximum amount of shares that any one member may hold.
Section 3. A member who fails to complete payment of one share within six months of admission to membership, or within six months from the increase in the par value of shares, or a
member who reduces the share balance below the par value of one share and does not increase the balance to at least the par value of one share within six months of the reduction may be terminated from membership.
Section 4. Shares may only be transferred from one member to another by an instrument in a
form as the board may prescribe. Shares that accrue credits for unpaid dividends retain those credits when transferred.
Section 5. Money paid in on shares or installments of shares may be withdrawn as provided
in these bylaws or regulation on any day when payment on shares may be made: Provided, however, that:
a) The board has the right, at any time, to require members to give, in writing, not more than 60 days’ notice of intention to withdraw the whole or any part of the amounts paid in by them.
b) The board may determine that, if shares are paid in under an accumulated payroll deduction plan as prescribed in the Accounting Manual for Federal Credit Unions, they may not be withdrawn until credited to members' accounts.
c) No member may withdraw any shareholdings below the amount of the member’s primary or contingent liability to the credit union if the member is delinquent as a borrower, or if borrowers for whom the member is comaker, endorser, or guarantor are delinquent, without the written approval of a loan officer. Coverage of overdrafts under an overdraft protection policy does not constitute delinquency for purposes of this paragraph. Shares issued in an irrevocable trust as provided in section 6 of this article are not subject to restrictions upon withdrawal except as stated in the trust agreement.
d) The share account of a deceased member (other than one held In joint tenancy with another member) may be continued until the close of the dividend period in which the administration of the deceased's estate is completed, but no to exceed a period of 4 years.
e) The board will have the right, at any time, to impose a fee for excessive share withdrawal from regular share accounts. The number of withdrawals not subject to a fee and the amount of the fee will be established by board resolution and will be subject to regulations applicable to the advertising and disclosure of terms and conditions on member accounts.
Section 6. Shares may be issued in a revocable or irrevocable trust, subject to the following:
When shares are issued in a revocable trust, the settlor must be a member of this credit union in his own right. When shares are issued in an irrevocable trust, either the settlor or the beneficiary must be a member of this credit union. The name of the beneficiary must be stated in both a
revocable and irrevocable trust. For purposes of this section, shares issued pursuant to a pension plan authorized by the rules and regulations will be treated as an irrevocable trust unless otherwise indicated in the rules and regulations.
Section 7. Joint accounts and membership requirements. Each member must purchase and
maintain at least one share in a share account that names the member as the sole or primary owner.
Being named as a joint owner of a joint account is insufficient to establish membership.
ARTICLE IV. MEETINGS OF MEMBERS
Section 1. Annual Meeting. The annual meeting of the members must be held within the
period authorized in the Act, in the county in which any office of the credit union is located or within the radius of 100 miles of such office, at the time and place as the board determines and announces in the notice of the annual meeting.
Section 2. Notice of meetings required. At least 30 but no more than 75 days before the date
of any annual meeting or at least 7 days before the date of any special meeting of the members, the secretary must give written notice to each member. Notice may be by written notice delivered in person or by mail to the member’s address, or, for members who have opted to receive statements and notices electronically, by electronic mail. Notice of the annual meeting may be given by posting the notice in a conspicuous place in the office of this credit union where it may be read by the members, at least 30 days before such meeting, if the annual meeting is to be held during the same month as that of the previous annual meeting and if this credit union maintains an office that is readily accessible to members where regular business hours are maintained. Any meeting of the members, whether annual or special, may be held without prior notice, at any place or time, if all the members entitled to vote, who are not present at the meeting, waive notice in writing, before, during, or after the meeting.
Notice of each annual meeting shall affirmatively state that motions from the floor are not permitted at the annual meeting.
Notice of any special meeting must state the purpose for which it is to be held, and no business other than that related to this purpose may be transacted at the meeting.
Section 3. Special meetings. Special meetings of the members may be called by the chair or the board of directors upon a majority vote, or by the supervisory committee as provided in these bylaws. The chair must call a special meeting, meaning the meeting must be held, within 30 days of the receipt of a written request of 25 members or 5% of the members as of the date of the request, whichever number is larger. However, a request of no more than 750 members may be required to call a special meeting.
The notice of a special meeting must be given as provided in section 2 of this article. Special meetings may be held at any location permitted for the annual meeting.
Section 4. Items of business for annual meeting and rules of order for annual and special meetings. The suggested order of business at annual meetings of members is –
a) Ascertainment that a quorum is present.
b) Reading and approval or correction of the minutes of the last meeting.
c) Report of directors if there is one.
d) Report of the financial officer or the chief management official.
e) Report of the supervisory committee.
f) Unfinished business.
g) New business other than elections.
j) To the extent consistent with these bylaws, all meetings of the members will be conducted according to Robert's Rules of Order. No motions are permitted from the floor of the annual meeting. The order of business for the annual meeting may vary from the suggested order, provided it includes all required items and complies with the rules of procedure adopted by the credit union.
Section 5. Quorum. Except as otherwise provided, 15 members constitute a quorum at annual or special meetings. If no quorum is present, an adjournment may be taken to a date at least 7 but not more than 14 days thereafter. The members present at any adjourned meeting will constitute a quorum, regardless of the number of members present. The same notice must be given for the adjourned meeting as is prescribed in section 2 of this article for the original meeting, except that the notice must be given at least 5 days before the date of the meeting as fixed in the adjournment.
ARTICLE V. ELECTIONS
Section 1. Nomination procedures.
a. At least 120 days before each annual meeting the chair will appoint a nominating committee of three or more members. It is the duty of the nominating committee to nominate at least one member for each vacancy, including any unexpired term vacancy, for which elections are being held, and to determine that the members nominated are agreeable to the placing of their names in nomination and will accept office if elected.
b. The nominating committee files its nominations with the secretary of the credit union at least
90 days before the annual meeting, and the secretary notifies in writing all members eligible to vote at least 75 days before the annual meeting that nominations for vacancies may also be made by petition signed by 1% of the members with a minimum of 20 and a maximum of 500. The secretary may use electronic mail to notify members who have opted to receive notices or statements electronically.
c. The written notice must indicate that the election will not be conducted by ballot and there will be no nominations from the floor when the number of nominees equals the number of positions to be filled. A brief statement of qualifications and biographical data in a form approved by the board of directors will be included for each nominee submitted by the nominating committee with the written notice to all eligible members. Each nominee by petition must submit a similar statement of qualifications and biographical data with the petition. The written notice must state the closing date for receiving nominations by petition. In all cases, the period for receiving nominations by petition must extend at least 30 days from the date that the petition requirement and the list of nominating committee’s nominees are mailed to all members. To be effective, nominations by petition must be accompanied by a signed certificate from the nominee or nominees stating that they are agreeable to nomination and will serve if elected to office. Nominations by petition must be filed with the secretary of the credit union at least 40 days before the annual meeting and the secretary will ensure that nominations by petition, along with
those of the nominating committee, are posted in a conspicuous place in each credit union office at least 35 days before the annual meeting.
Section 2. Election procedures.
a. All persons nominated by either the nominating committee or by petition must be placed before the members. When nominations are closed, the chair appoints the tellers, ballots are distributed, the vote is taken and tallied by the tellers, and the results announced. All elections are determined by plurality vote and will be by ballot except where there is only one nominee for each position to be filled.
b. If sufficient nominations are made by the nominating committee or by petition to provide at least as many nominees as positions to be filled, nominations cannot be made from the floor. In the event nominations from the floor are permitted and result in more nominees than positions to be filled, when nominations have been closed, the chair appoints the tellers, ballots are distributed, the vote is taken and tallied by the tellers, and the results announced. When the number of nominees equals the number of positions to be filled, the chair may take a voice vote or declare each nominee elected by general consent or acclamation at the annual meeting.
Section 3. Nominations may be in the following order:
a) Nominations for directors
b) Nominations for credit committee members, if applicable. Elections may be by separate ballots following the same order as the above nominations or, if preferred, may be by one ballot for all offices.
Section 4. Members cannot vote by proxy, but a member other than a natural person may
vote through an agent designated in writing for the purpose. A trustee, or other person acting in a representative capacity is not, as such, entitled to vote.
Section 5. Irrespective of the number of shares held, no member has more than one vote.
Section 6. The names and addressed of members of the board, board officers, executive committee, and members of the credit committee, if applicable, and supervisory committees must be forwarded to the Administration in accordance with the Act and regulations in the manner as may be required by the Administration.
Section 7. Members must be at least 18 years of age by the date of the meeting (or for appointed offices, the date of appointment) in order to vote at meetings of the members, hold elective or appointive office, sign nominating petitions, or sign petitions requesting special meetings.
ARTICLE VI. BOARD OF DIRECTORS
Section 1. The board consists of 11 members, all of whom must be members of this credit union. The number of directors may be changed to an odd number not fewer than 5 nor more than 15 by resolution of the board. No reduction in the number of directors may be made unless corresponding vacancies exist as a result of deaths, resignations, expiration of terms of office, or other actions provided by these bylaws. A copy of the resolution of the board covering any increase or decrease in the number of directors must be filed with the official copy of the bylaws of this credit union.
Section 2. One director or committee member may be a paid employee of the credit union.
Two immediate family members per director or committee member, up to an aggregate of ten immediate family members of all directors or committee members, may be a paid employee of the credit union. In no case may employees, family members, or employees and family members constitute a majority of the board. The board may appoint a management official who may not be a member of the board and one or more assistant management officials who may not be a member of the board. If the management official or assistance management official is permitted to serve on the board, he or she may not serve as the chair.
Section 3. Regular terms of office for directors must be for periods of either 2 or 3 years as the board determines: provided, however, that all regular terms must be for the same number of years and until the election and qualification of successors. The regular terms must be fixed at the beginning, or upon any increase or decrease in the number of directors, that approximately an equal number of regular terms must expire at each annual meeting.
Section 4. Any vacancy on the board, credit committee, if applicable, or supervisory committee will be filled as soon as possible by vote of a majority of the directors then holding office. Directors and credit committee members appointed to fill a vacancy will hold office only until the next annual meeting, at which any unexpired terms will be filled by vote of the members, and until the qualification of their successors. Members of the supervisory committee appointed to fill a vacancy will hold office until the first regular meeting of the board following the next annual meeting of members at which the regular term expires and until the appointment and qualification of their successors.
Section 5. A regular meeting of the board must be held each month at the time and place fixed by resolution of the board. One regular meeting each calendar year must be conducted in person. If a quorum is present in person for the annual in person meeting, the remaining board members may participate using audio or video teleconference methods. The other regular meetings may be conducted using audio or video teleconference methods. The chair, or in the chair's absence the ranking vice chair, may call a special meeting of the board at any time and must do so upon written request of a majority of the directors then holding office. Unless the board prescribes otherwise, the chair, or in the chair's absence the ranking vice chair, will fix the time and place of special meetings. Notice of all meetings will be given in such manner as the board may from time to time by resolution prescribe. Special meetings may be conducted using audio or video teleconference methods.
Section 6. The board has the general direction and control of the affairs of this credit union and is responsible for performing all the duties customarily performed by boards of directors. This includes but is not limited to the following:
a) Directing the affairs of the credit union in accordance with the Act, these bylaws, the rules and regulations and sound business practice.
b) Establishing programs to achieve the purposes of this credit union as stated in article I, section 2, of these bylaws.
c) Establishing a loan collection program and authorizing the chargeoff of uncollectible loans.
d) Establishing a policy to address training for newly elected and incumbent directors and volunteer officials, in areas such as ethics and fiduciary responsibility, regulatory compliance, and accounting and determining that all persons appointed or elected by this credit union to any position requiring the receipt, payment or custody of money or other property of this credit union, or in its custody or control as collateral or otherwise, are properly bonded in accordance with the Act and regulations.
e) Performing additional acts and exercising additional powers as may be required or authorized by applicable law.
f) Reviewing denied loan applications of members who file written requests for such review.
g) Appointing one or more loan officers and delegating to these officers the power to approve or disapprove loans, lines of credit, or advances from lines of credit.
h) In its discretion, appointing a loan review committee to review loan denials and delegating to the committee the power to overturn denials of loan applications. The committee will function as a mid-level appeal committee for the board. Any denial of a loan by the committee must be reviewed by the board upon written request of the member. The committee must consist of three members and the regular term of office of the committee member will be for two years. Not more than one member of the committee may be appointed as a loan officer.
Section 7. A majority of the number of directors including any vacant positions, constitutes a quorum for the transaction of business at any meeting; but fewer than a quorum may adjourn from time to time until a quorum is in attendance.
Section 8. If a director or a credit committee member, if applicable, fails to attend regular meetings of the board or credit committee, respectively, for 3 consecutive months, or 4 meetings within a calendar year, or otherwise fails to perform any of the duties as a director or a credit committee member, the office may be declared vacant by the board and the vacancy filled as provided in the bylaws. The board may remove any board officer from office for failure to perform the duties thereof, after giving the officer reasonable notice and opportunity to be heard.
When any board officer, membership officer, executive committee member or investment committee member is absent, disqualified, or otherwise unable to perform the duties of the office, the board may by resolution designate another member of this credit union to fill the position temporarily. The board may also, by resolution, designate another member or members of this credit union to act on the credit committee when necessary in order to obtain a quorum.
Section 9. Any member of the supervisory committee may be suspended by a majority vote of the board of directors. The members of this credit union will decide, at a special meeting held not fewer than 7 nor more than 14 days after any such suspension, whether the suspended committee member will be removed from or restored to the supervisory committee.
ARTICLE VII. EXECUTIVE OFFICERS, EXECUTIVE COMMITTEE. INVESTMENT
COMMITTEE AND MANAGEMENT STAFF
Section 1. The board officers of this credit union are comprised of a chair, one or more vice chairs, a financial officer, and a secretary, all of whom are elected by the board and from their number. The board determines the title and rank of each board officer and records them in the
addendum to this Article. One board officer, the treasurer, may be compensated for services as
determined by the board. If more than one vice chair is elected, the board determines their rank as first vice chair, second vice chair, and so on. The offices of the financial officer and secretary may be held by the same person. If a management official or assistant management official is permitted to serve on the board, he or she may not serve as the chair. Unless removed as provided, the board officers elected at the first meeting of the board hold office until the first meeting of the board following the first annual meeting of the members and until the election and qualification of their respective successors.
Section 2. Board officers elected at the meeting of the board next following the annual meeting of the members, which must be held not later than 7 days after the annual meeting, hold office for a term of 1 year and until the election and qualification of their respective successors: provided, however, that any person elected to fill a vacancy caused by the death, resignation, or
removal of an officer is elected by the board to serve only for the unexpired term of such officer and until a successor is duly elected and qualified.
Section 3. The chair presides at all meetings of the members and at all meetings of the board, unless disqualified through suspension by the supervisory committee. The chair also performs such other duties as customarily appertain to the office of the chair or as may be directed to perform by resolution of the board not inconsistent with the Act and regulations and these bylaws.
Section 4. The board must approve all individuals who are authorized to sign all notes of this credit union and all checks, drafts and other orders for disbursement of credit union funds.
Section 5. The ranking vice chair has and may exercise all the powers, authority, and duties of the chair during the chair's absence or inability to act.
Section 6. The financial officer manages this credit union under the control and direction of the board unless the board has appointed a management official to act general manager. Subject to such limitations, controls and delegations as may be imposed by the board, the financial officer will:
a) Have custody of all funds, securities, valuable papers, and other assets of this credit union.
b) Provide and maintain full and complete records of all the assets and liabilities of this credit union in accordance with forms and procedures prescribed in regulations and other guidance approved by the Administration, including, for small credit unions, the Accounting Manual for Federal Credit Unions.
c) Within 20 days after the close of each month, ensure that a financial statement showing the condition of this credit union as of the end of the month, including a summary of delinquent loans is prepared and submitted to the board and post a copy of such statement in a conspicuous place in the office of the credit union where it will remain until replaced by the financial statement for the next succeeding month.
d) Ensure that such financial and other reports as the Administration may require are prepared and sent.
e) Within standards and limitations prescribed by the board, employ tellers, clerks, bookkeepers, and other office employees, and have the power to remove such employees.
f) Perform such other duties as customarily appertain to the office of financial officer or as he may be directed to perform by resolution of the board not inconsistent with the Act and regulations and these bylaws.
The board may employ one or more assistant financial officers, none of whom may also hold office as chair or vice chair, and may authorize them, under the direction of the financial officer, to perform any of the duties devolving on the financial officer, including the signing of checks. When designated by the board, any assistant financial officer may also act as financial officer during the financial officer's temporary absence or temporary inability to act.
Section 7. The board may appoint a management official who is under the direction and control of the board or of the financial officer as determined by the board. The management official may be assigned any or all of the responsibilities of the financial officer described in section 6 of this
article. The board will determine the title and rank of each management official and record them in the addendum to this article. The board may employ one or more assistant management officials.
The board may authorize assistant management officials under the direction of the management
official, to perform any of the duties devolving on the management official, including the signing of checks. When designated by the board, any assistant management official may also act as
management official during the management official's temporary absence or temporary inability to act.
Section 8. The board employs, fixes the compensation, and prescribes the duties of such employees as may in the discretion of the board be necessary, and has the power to remove such employees, unless it has delegated these powers to the financial officer or management official. Neither the board, the financial officer nor the management official has the power or the duty to employ, prescribe the duties of, or remove any necessary clerical and auditing assistance employed or utilized by the supervisory committee and, if there is a credit committee, the power or duty to employ, prescribe the duties of, or remove any loan officer appointed by the credit committee.
Section 9. The secretary prepares and maintains full and correct records of all meetings of the members and of the board, which records will be prepared within 7 days after the respective meetings. The secretary must promptly inform the Administration in writing of any change in the address of the office of this credit union or the location of its principal records. The secretary will
give or cause to be given, in the manner prescribed in these bylaws, proper notice of all meetings of the members, and perform such other duties as may be directed to perform by resolution of the board not inconsistent with the Act, regulations and these bylaws. The board may employ one or more assistant secretaries, none of whom may also hold office as chair, vice chair, or financial officer, and may authorize them under direction of the secretary to perform any of the duties devolving on the secretary.
Section 10. Executive committee. As authorized by the Act, the board may appoint an executive
committee of not fewer than three directors to serve at its pleasure, to act for it with respect to the board’s specifically delegated functions. When making delegations to the executive committee, the board must be specific with regard to the committee’s authority and limitations related to the particular delegation. The board may also authorize any of the following to approve membership applications under conditions the board and these bylaws may prescribe: an executive committee; a membership officer(s) appointed by the board from the membership, other than a board member paid as an officer; the financial officer; any assistant to the paid officer of the board or to the financial officer; or any loan officer. No executive committee member or membership officer may be compensated as such.
Section 11. The board may appoint an investment committee composed of not less than two, to serve at its pleasure to have charge of making investments under the rules and procedures
established by the board. No member of the investment committee may be compensated as such.
Addendum: The board must list the positions of the board officers and management officials
of this credit union. They are as follows:
a) The executive officer is to have the title of Chairman.
b) The assistant executive officer is to have the title of Vice Chairman.
c) The financial officer is to have the title of Treasurer.
d) The assistant financial officer is to have the title of Assistant Treasurer.
e) The recording officer is to have the title of Secretary.
f) The assistant recording officer is to have the title of Assistant Secretary.
g) The management official is to have the title of President.
h) The assistant management official is to have the title of Vice President.
ARTICLE VIII. LOAN OFFICERS
Section 1. Each loan officer must maintain a record of each approved or not approved transaction within 7 days of the filing of the application or request, and such record becomes a part of the records of the credit union. No individual may disburse funds of this credit union for any application or share withdrawal which the individual has approved as a loan officer.
Section 2. For each loan or line of credit, the loan officer must for each loan or line of credit inquire into the character and financial condition of the applicant and the applicant's sureties, if any, to ascertain their ability to repay fully and promptly the obligations incurred by them and to determine whether the loan or line of credit will be of probable benefit to the borrower. The loan
officers should endeavor diligently to assist applicants in solving their financial problems.
Section 3. No loan or line of credit may be made unless approved by a loan officer in accordance with applicable law and regulations.
Section 4. Subject to the limits imposed by applicable law and regulations, these bylaws, and the general policies of the board, a loan officer determines the security if any required for each
application and the terms of repayment. The security furnished must be adequate in quality and
character and consistent with sound lending practices. When funds are not available to make all the loans and lines of credit for which there are applications, preference should be given, in all cases, to the applications for lesser amounts if the need and credit factors are nearly equal.
ARTICLE IX. SUPERVISORY COMMITTEE
Section 1. The supervisory committee is appointed by the board from among the members of this credit union, one of whom may be a director other than the financial officer or the compensated officer of the board. The board determines the number of members on the committee, which may not be fewer than 3 nor more than 5. No member of the credit committee if applicable, or any employee of this credit union may be appointed to the committee. Regular terms of committee members are for periods of 1, 2, or 3 years as the board determines: provided, however, that all regular terms are for the same number of years and until the appointment and qualification of successors. The regular terms are fixed at the beginning, or upon any increase or decrease in the number of committee members, so that approximately an equal number of regular terms expires at each annual meeting.
Section 2. The supervisory committee members choose from among their number a chair and a secretary. The secretary of the supervisory committee prepares, maintains, and has custody of full and correct records of all actions taken by it. The offices of chair and secretary may be held by the same person.
Section 3. The supervisory committee makes, or causes to be made, the audits, and prepares and submits the written reports, as are required by the Act and regulations. The committee may
employ and use such clerical and auditing assistance as may be required to carry out its responsibilities prescribed by this article, and may request the board to provide compensation for such assistance. It will prepare and forward to the Administration required reports.
Section 4 . The supervisory committee will cause the verification of the accounts of all members with the records of the financial officer from time to time and not less frequently than as required by the Act and regulations. The committee must maintain a record of such verification.
Section 5. By unanimous vote, the supervisory committee may suspend, until the next meeting of the members any director, board officer or member of the credit committee. In the event
of any such suspension, the supervisory committee must call a special meeting of the members to act on the suspension, which meeting must be held not fewer than 7 nor more than 14 days after the suspension. The chair of the committee acts as chair of the meeting unless the members select another person to act as chair.
Section 6. By the affirmative vote of a majority of its members, the supervisory committee may call a special meeting of the members to consider any violation of the provisions of the Act, the
regulations, or of the charter or bylaws of this credit union, or to consider any practice of this credit union which the committee deems to be unsafe or unauthorized.
ARTICLE X. ORGANIZATION MEETING
Section 1. When application is made for a federal credit union charter, the subscribers to the
organization certificate must meet for the purpose of electing a board of directors and a credit
committee, if applicable. Failure to commence operations within 60 days following receipt of the
approved organization certificate is cause for revocation of the charter unless a request for an
extension of time has been submitted to and approved by the Regional Director.
Section 2. The subscribers elect a chair and a secretary for the meeting. The subscribers then
elect from their number or from those eligible to become members of this credit union, a board of directors and a credit committee, if applicable, all to hold office until the first annual meeting of the members and until the election and qualification of their respective successors. If not already a member, every person elected under this section or appointed under section 3 of this article, must qualify within 30 days by becoming a member. If any person elected as a director or committee member or appointed as a supervisory committee member does not qualify as a member within 30 days of such an election or appointment, his office will automatically become vacant and be filled by the board.
Section 3. Promptly following the elections held under the provisions of section 2 of this
article, the board must meet and elect the board officers who will hold office until the first meeting of the board of directors following the first annual meeting of the members and until the election and qualification of their respective successors. The board also appoints a supervisory committee at this meeting as provided in Article IX, section 1, of these bylaws and a credit committee, if applicable.
The members so appointed hold office until the first regular meeting of the board following the first annual meeting of the members and until the appointment and qualification of their respective successors.
ARTICLE XI. LOANS AND LINES OF CREDIT TO MEMBERS
Section 1. Loans may only be made to members and for provident or productive purposes in
accordance with applicable law and regulations.
Section 2. Any member whose loan is delinquent may be required to pay a late charge as determined by the board of directors.
ARTICLE XII. DIVIDENDS
Section 1. The board establishes dividend periods and declares dividends as permitted by
the Act and applicable regulations.
ARTICLE XIII. RESERVED
ARTICLE XIV. EXPULSION AND WITHDRAWAL
Section 1. A member may be expelled by a two-thirds vote of the members present at special
meeting called for that purpose, but only after the member has been given the opportunity to be heard. A member also may be expelled under a nonparticipation policy adopted by the board of directors and provided to each member in accordance with the Act. Expulsion or withdrawal will not operate to relieve a member of any liability to this credit union. All amounts paid in on shares by expelled or withdrawing members, prior to their expulsion or withdrawal, will be paid to them in the order of their withdrawal or expulsion, but only as funds become available and only after deducting any amounts due to this credit union.
ARTICLE XV. MINORS
Section 1. Shares may be issued in the name of a minor. State law governs the rights of minors to transact business with this credit union.
ARTICLE XVI. GENERAL11
Section 1. All power, authority, duties, and functions of the members, directors, officers, and employees of this credit union, pursuant to the provisions of these bylaws, must be exercised in strict conformity with the provisions of applicable law and regulations, and of the charter and the bylaws of this credit union.
Section 2. The officers, directors, members of committees and employees of this credit union must hold in confidence all transactions of this credit union with its members and all information respecting their personal affairs, except when permitted by state or federal law.
Section 3. Notwithstanding any other provisions in these bylaws, any director or committee member of this credit union may be removed from office by the affirmative vote of a majority of the members present at a special meeting called for the purposes, but only after an opportunity has been given to be heard.
Section 4. No director, committee member, officer, agent, or employee of this credit union may participate in any manner, directly or indirectly, in the deliberation upon or the determination of
any question affecting his or her pecuniary or personal interest or the pecuniary interest of any
corporation, partnership, or association (other than this credit union) in which he or she is directly or indirectly interested. In the event of the disqualification of any director respecting any matter presented to the board for deliberation or determination, that director must withdraw from the deliberation or determination; and if the remaining qualified directors present at the meeting
constitute a quorum, the remaining disqualified directors, may exercise with respect to this matter, by majority vote, all the powers of the board. In the event of the disqualification of any member of the credit committee, if applicable, or the supervisory committee, such committee member must withdraw from such deliberation or determination.
Section 5. Copies of the organization certificate of this credit union, its bylaws and any amendments thereof, and any special authorizations by the Administration must be preserved in a place of safekeeping. Copies of the organization certificate and field of membership amendments should be attached as an appendix to these bylaws. Returns of nominations and elections and proceedings of all regular and special meetings of the members and directors must be recorded in the minute books of this credit union. The minutes of the meetings of the members, the board, and the committees must be signed by their respective chairmen or presiding officers and by the persons who serve as secretaries of such meetings.
Section 6. All books of account and other records of this credit union must be available at all times to the directors and committee members of this credit union provided they have a proper purpose for obtaining the records. The charter and bylaws of this credit union must be made available for inspection by any member and, if the member requests a copy, it will be provided for a reasonable fee.
Section 7. Members must keep the credit union informed of their current address.
(a) The credit union may elect to indemnify to the extent authorized by law of the state of Maryland the following individuals from any liability asserted against them and expenses reasonably incurred by them in connection with judicial or administrative proceedings to which they are or may become parties by reason of the performance of their official duties: current officials, former officials, current employees, and former employees.
(b) The credit union may purchase and maintain insurance on behalf of the individuals indicated in (a) above against any liability asserted against them and expenses reasonably incurred by them in their official capacities and arising out of the performance of their official duties to the extent such insurance is permitted by the applicable state law or the Model Business Corporation Act.
(c) The term "official” in this bylaw means a person who is a member of the board of directors, credit committee, supervisory committee, other volunteer committee (including elected or loan officers or membership officers), established by the board of directors.
ARTICLE XVII. AMENDMENTS OF BYLAWS AND CHARTER
Section 1. Amendments of these bylaws may be adopted and amendments of the charter requested by the affirmative vote of two-thirds of the authorized number of members of the board at any duly held meeting of the board if the members of the board have been given prior written notice of the meeting and the notice has contained a copy of the proposed amendment or amendments. No amendment of these bylaws or of the charter may become effective, however, until approved in writing by the NCUA Board.
ARTICLE XVIII. DEFINITIONS
Section 1. When used in these bylaws the terms:
a) "Act” means the Federal Credit Union Act, as amended.
b) "Administration” means the National Credit Union Administration.
c) "Applicable law and regulations” means the Federal Credit Union Act and rules and regulations issued thereunder or other applicable federal and state statutes and rules and regulations issued thereunder as the context indicates (such as The Higher Education Act
d) "Board” means board of directors of the federal credit union.
e) "Immediate family member” means spouse, child, sibling, parent, grandparent, grandchild, stepparents, stepchildren, stepsiblings, and adoptive relationships.
f) "NCUA Board” means the Board of the National Credit Union Administration.
g) "Regulation” or "regulations” means rules and regulations issued by the NCUA Board.
h) "Share” or "shares” means all classes of shares and share certificates that may be held in accordance with applicable law and regulations.
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